Adding Announcements, Events, and Trainings

Affinity Groups

Announcements, Events and Trainings can be assigned to Affinity Groups. To assign a post to an Affinity Group, you must be a Coordinator of that Affinity Group. Please open a ticket if you would like to be made a Coordinator.

Announcements

Announcements are displayed on the Announcements page and are general news items, with titles, a description that can contain HTML, a featured image, and tags.

Creating Announcements

Your Announcements post will be reviewed by an admin and you will be emailed when it is posted. Affinity Group Leaders can publish Announcements without moderation.

  1. Use the “Add Announcement” button on the the Announcements page.
  2. Add Title in title case: i.e. Lorem Ipsum Dolor sit Amet
  3. Add Body text: Use bold, italic, lists, images, and links as needed.
  4. To customize excerpt that shows on the Announcements page: Use the “Edit Summary” link
  5. Add an optional Featured Image that will be displayed on the announcement listing page and at the top of your announcement item. Other images can be added inline in the body text.
  6. Tags help people find you content
  7. Affinity Group Coordinators can add Affinity Groups to send the announcement to that group and have it appear on that Affinity Group page.

Publishing News

  1. Save as “Draft” at any point. Once you have created a announcement it will show up under “My Announcements” on the announcements page.
  2. Change status to “Ready for Review” and an admin will be notified and they will approve and post the announcement or send you an email requesting an edit.
  3. If you are an Affinity Group Leader you can change the status of your announcement to “Published” without requiring an administrator to approve it.
  4. If you need to make an edit you can find all of your announcements in “My Announcements” on the announcements page. If you make a revision there is a field for “Revision log message” so that we will know what you have changed.

Events & Trainings

Events and Trainings are published at ​on the Events and Trainings page and can be single events or recurring events. Events can have a date and time, location, contact information, and registration link in addition to a title and description.

Any authenticated person can add an Announcement or Event to the ACCESS Support website. Posts by people who are not Affinity Group Leaders will require review by an administrator.

Creating Events and Trainings

Your Event will be reviewed by an admin and you will be emailed when it is posted. Affinity Group Leaders can publish Events directly.

  1. Use the “Add Event” button on the ​
  2. Add Title in title case: i.e. Lorem Ipsum Dolor sit Amet
  3. Choose Event Type: Most events will be Custom/Single Events, but there are options for recurring events on a daily, weekly, and monthly basis.
  4. Select date and time for event(s).
  5. Add Body text: Use bold, italic, lists, images, and links as needed.
  6. Add Location and Contact information. It is possible to use html links in these fields if desired.
  7. Add optional Registration link.
  8. Tags help people find you content
  9. Affinity Group Coordinators can add Affinity Groups to send the event to that group and have it appear on that Affinity Group page.

Publishing Events and Trainings

  1. Save as “Draft” at any point. Once you have created a event it will show up under “My Events” on the events page.
  2. Saving an event creates an “Event Series” and one or more “Event Instances”. For most events, this implementation detail should not matter, but if you created a recurring series of events, it is possible to override information from the parent event and have specific occurrences of the recurring event have different information. Look for more documentation and UX improvements here.
  3. Change status to “Ready for Review” and an admin will be notified and they will approve and post the event or send you an email requesting an edit.
  4. If you are an Affinity Group Leader you can change the status of your event to “Published” without requiring an administrator to approve it.
  5. If you need to make an edit you can find all of your events in “My Events” on the news page. If you make a revision there is a field for “Revision log message” so that we will know what you have changed.